Staff Resources

• Admissions and Enrollment Data (.xlsx)
• Corporate Affiliates Program Information
• Internships Administration (Authentication required)
• New Staff Hire Checklist (PDF, Authentication required)
• Programming Husky Card Instructions
• Using Salesforce Handout (PDF)
• Staff Meeting Agendas
• Staff Organizational Chart
• Staff Performance Evaluations
• Staff Professional Development
• State Employee Tuition Exemption Page
• Student Services Resources
• Student Services Server Flow Chart (PDF)
• Student Travel Requests Funds (Authentication required)

Staff duties are described below.

Front Office Student Assistants

• Provide clerical and general administrative assistance to the department

Cassie Atkinson-Edwards: Office Manager (100% FTE)

• Manage front departmental office (answer phone, manage equipment and conference room reservations, respond to inquiries from faculty, staff, students, and general public.)
• Assist with departmental facilities planning and space assignments; manage building access (keys, programming Husky Cards)
• Coordinate activities in support of the Corporate Affiliates Program
• Order and maintain office supplies, publications, parking passes, copier supplies (paper, toner, stapler), and arrange for maintenance services
• Process gifts and communicate with donors and Advancement office staff regarding alumni relations, tracking, and special reports (using both Advance and departmental database)
• Manage students assistants

Gian Bruno, Director of Student Services (100% FTE)

• Advise prospective graduate students on admissions processes and program requirements
• Host recruiting events for the department, including graduate recruiting events on and off campus, informational sessions throughout the region, and UW Graduate School events.
• Counsel MS, PhD, and certificate students throughout their course of study on departmental, college, and university policies and requirements
• Coordinate curriculum committee with associate chair of academics, advising faculty on university policy and guidelines related to departmental changes
• Assist students and faculty on non-curricular activities, including one-time and recurring speaker series, job fairs, internship informational sessions, and other miscellaneous events
• Facilitate HCDE admission processes (except BS and TWE)
• Coordinate curricular activities with UW Continuing and Professional Education for all evening programs
• Supervise HCDE Undergraduate Academic Advisor and Program Assistant

Robin Donovan, Assistant to the Chair (100% FTE)

• Maintain Chair's calendar, schedule meetings relating to the chair, direct COE and UW award nomination processes, and manage special events (i.e., Open House and Research & Design Showcase, Faculty Retreat)
• Academic Human Resources (faculty appointments, re-appointments, sabbatical requests, merit review process, promotion & tenure, etc.)
• Schedule and attend faculty meetings, take minutes and post online, identify action items and coordinate follow up
• Assist Chair and Associate Chair in finding, cultivating, and managing a pool of instructors from the professional community

Anne Hilton, Communications Manager (100% FTE)

• Maintain and update department website and department social media
• Manage, create, and update department news
• Design, write, maintain, and update department publications and marketing and promotional materials
• Lead efforts to develop and maintain comprehensive communication and marketing plans for the department
• Oversee distribution of department publications and marketing/promotional materials

Allen Lee, Fiscal Specialist (100% FTE)

• Manage payroll for new and current employees.
• Coordinate travel, including reimbursements, planning, and advances.
• ProCard reconciliation.
• Coordinate petty cash and check requests for reimbursements.
• Collaborate with Grants Coordinator, as needed, on fiscal management of grants/contracts, faculty start-ups and gift budgets.
• Manage equipment inventory and insurance.
• Provide backup support to front office reception

Emily Lloyd, Program Assistant (50% FTE)

• Faculty/Classroom Support: Time Schedule preparation; grades, course materials and equipment, student evaluations. Department contact to Registrar's office and Classroom Support Services.
• Assist advising staff with undergraduate, graduate, and certificate admission processes.
• Provide support to student services and advising activities.
• Graduation: Assist with annual graduation ceremony and reception planning.
• Assist the Director of Student Services with non-curricular activities, including one-time and recurring speaker series, job fairs, internship informational sessions, and other miscellaneous events.

DJ Miller, Administrator (100% FTE)

• Fiscal planning and budgeting for all department funds (self-sustaining activities, state budget, RCR, discretionary sources)
• Human Resources (staff and student employees) [Academic Human Resources (faculty) managed by Chair's Assistant]
• Lead efforts for developing and implementing departmental procedures for non-academic related issues
• Oversee space/facilities planning. Manage daily activities handled by Office Manager
• Oversee grant/contract activities. Manage daily activities handled by Grants Coordinator
• Manage Corporate Affiliates Program
• Supervise Computing Manager, Grants Coordinator, Fiscal Specialist, and Office Manager

Scott Rivers, Computing Manager (100% FTE)

• Manage computer resources and services to support the educational and research mission of the department
• Manage the department's computer and network equipment, software, educational computer labs, and server infrastructure

Elaine Shelley, Grants Coordinator (60% FTE)

• Administer daily oversight of the department's sponsored research activities
• Manage faculty budgets (grants, start-up, gifts)
• Advise Principal Investigators (PIs) and support staff in development and preparation of grant and contract proposals.
• Serve as Department resource for proposal processing applications (SAGE, NSF FastLane, Grants.gov, NIH eRA Commons, etc.)
• Department liaison for University offices related to sponsored research activities.
• Administer purchasing related to faculty budgets
• Coordinate with the Fiscal Specialist as needed.

Stephanie White, Undergraduate Academic Adviser (75% FTE)

• Advise prospective undergraduate students on admissions processes and program requirements
• Host recruiting events for the department, including community college fairs and UW major days.
• Counsel undergraduate students throughout their course of study on departmental, college, and university policies and requirements
• Facilitate undergraduate admission process
• Graduation: Organize annual graduation reception.
• Direct Exchange Program: Coordinate exchange program with University of Twente. Department contact to UW's IPE office and Twente's International Office.